Reproduction

REPRODUCTION POLICY

Archives and Special Collections will consider requests by separate application for the reproduction of limited amounts of material when such duplication can be made without injury to the material and when United States Copyright Law allows. Archives & Special Collections reserves the right to refuse to reproduce materials in its collections if materials might be damaged by the reproduction process or if reproduction has been restricted by donor agreement.

Reproductions are made available for research, teaching and private study and may not be further copied or made available to another researcher without prior permission. Permission to publish or otherwise use reproductions for a commercial purpose must be obtained in writing from the University of Connecticut and the copyright holder.

Reproductions are made available for one-time use. Each researcher must assume full responsibility for any legal questions that may arise as a result of use of reproductions.

PROCEDURE FOR REQUESTING REPRODUCTIONS

To request reproductions, submit the Reproduction Request Form, a description of the item(s), and the service you are requesting to:
Thomas J. Dodd Research Center
405 Babbidge Rd., U-1205, Storrs, CT 06269-1205
Attn. Nicola Shayer
Email: nicola.shayer@uconn.edu, Fax: 860-486-4521

For questions regarding availability of items in the collection, services, or any other questions please contact the Photo Services Coordinator at (860) 486-4507, or nicola.shayer@uconn.edu.

Payment
Do not send payment in advance. Your order will be shipped upon completion. The University of Connecticut Accounts Receivable department will send an invoice with payment instructions.

Delivery

Reproduction requests will be completed within 15 working days. Requests are filled in the order received. Digital copy files will be delivered on cd-rom or via email or download depending on the size of the order. A $5.00 (domestic), $10.00 (international) shipping and handling fee will be applied to all orders which must be mailed. An additional charge of $1.00 will be applied for cd-rom delivery.

REPRODUCTION FEE SCHEDULE

Fees for reproduction are subject to change without notice. Rush services are not available.

Photocopies per exposure
Letter sized (8.5 x 11 in.) $.25
Legal and ledger sized (8.5 x 14 in. or 11 x 17 in.) $.35
Oversized (up to 36 in. wide) 1.50/ft.

Digital files per exposure (from flat material up to 11 x 17 in.)
Low resolution scan: PDF, black & white. Suitable for reference or printout. $.50
Low resolution scan: JPEG, 150 ppi, color. Suitable for reference, thumbnail or PowerPoint presentation. $5.00
High resolution scan: TIFF, 300 ppi, color. Suitable for print publication or high quality printout. $7.00
High resolution scan: TIFF, 600 ppi, color. Suitable for detailed study. $10.00

Other Reproduction Services
Digital prints, face-up copy photography for bound volumes and oversized materials, audio and video reproduction services are available through an outside lab; fees vary. Contact reproduction service staff for further information and to request a quote.

COMMERCIAL USE FEES

Commercial use of reproductions of Archives & Special Collections materials is subject to approval and fees may be charged for such use. Permission to use reproductions must be obtained in advance and in writing from Archives & Special Collections by completing the Reproduction Request Form. Fees are assessed in addition to reproduction costs, are for non-exclusive use and are separate from any which might be assessed by the copyright holder. Only those images actually used in publication are subject to commercial use fees. Commercial use fees are waived for scholarly and non-profit publishers.

Books, Guides, Brochures per image
1-5,000 copies $25
5,001-10,000 copies $50
10,001-25,000 copies $75
Over 25,000 copies $100

Magazines, Periodicals per image
Under 50,000 circulation $50
50,001-100,000 circulation $75
Over 100,000 circulation $100

Broadcast Media and Digital Distribution per image
Motion picture, Television $100
CD-ROM, DVD (1-5,000 copies) $25
CD-ROM, DVD (5,001 to 25,000 copies) $50
CD-ROM, DVD (25,001 or more copies) $75
Internet (1 year use) $100

Other per image
Display in commercial offices, stores, restaurants $75
Advertising $100
Merchandise (up to 1,000 units/copies) $25
Merchandise (1,001 to 5,000 units/copies) $50
Merchandise (5,001 to 10,000 units/copies) $75
Merchandise (10,001 or more units/copies) $100

SELF-SERVICE PHOTOGRAPHY

Researchers may also be permitted to use their own cameras and tripods to reproduce materials for research, teaching and private study.

Personal cameras and tripods must be reviewed and approved by staff before being permitted in the reading room.
Researchers must use existing light to photograph materials. Flash use is not allowed.
Materials cannot be placed on the walls or floor.
Researchers may not stand on chairs or stand or sit on tables.
Items to be copied must first be inspected and approved by research room staff.
Gloves must be worn on both hands while handling photographic materials.
Careful handling of materials is required, such as not exerting excessive pressure or attempting to flatten curled or brittle materials.
Researchers are responsible for obtaining clearance to use copyrighted or other restricted items.
Personal cameras and tripods may not be stored overnight in the reading room.

PERMISSION TO PUBLISH

Permission to examine materials is not an authorization to publish from them. Permission to publish or otherwise use reproductions for a commercial purpose must be obtained in writing from Archives & Special Collections. An application for permission to publish should identify the items to be published.

Researchers who plan eventual publication of their work should inquire about possible copyright restrictions. In the case where the University of Connecticut is not the owner of copyright or literary rights, permission to publish must also be obtained from the owner(s) of the copyright.

Each researcher must assume full responsibility for any legal questions that may arise as a result of their use of materials. Exclusive rights to examine or publish materials will not be granted.

Patrons using material in a published work are requested to credit Archives & Special Collections at the Thomas J. Dodd Research Center, University of Connecticut Libraries. A free copy of publications is to be presented to Archives & Special Collections as soon as the work is completed.

This page is maintained by K. Eshelman.